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Billing Supervisor
ID: 151160 - Save Job
Category: Legal
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This Billing Supervisor is responsible for managing the time accounting and billing function in the Compass Lexecon Washington, DC office. This position will report to the Director of Practice Support, Mark Zumbach, VP, Administration & Finance in the Chicago office and Daphne Filiopoulos in the Annapolis office. Responsibilites: Manage all aspects of billing process including time and other charge submission, pro-forma generation and review, final bill review and submission to clients. Document billing terms (rates, restrictions on other charges, split bill arrangements, requirements to send additional copies, etc.) per retention agreements. Maintain documentation of approval of bill rates and exception rates and enter standard and exception rates in system. Coordinate the processing of all independent contractors invoices to ensure inclusion on the monthly client bills and submit contractor invoices to FTI for payment. Maintain file of government contracts, contract amounts and client budgets. Track actual billings to budget and advise case supervisor of actual v budget status. Review proforma bills to ensure bill meets requirements of retention agreement and client instructions. Maintain record of bills to be processed each month, individuals to review bills and status of each bill through the billing process. Prepare and generate monthly client invoices and distribute to case supervisors. Perform hours and costs adjustments to draft bills based on case managers’ instructions and document revisions per procedures. Manage billing process to ensure processing of bills is completed by scheduled time. Maintain hard copy and/or electronic copy of all bills and supporting documentation. Serve as liaison with and respond to client requests for additional information regarding invoices. Prepare documentation for write-offs, check requests, wire transfers, and check voids/reissues. Prepare standard receivable follow-up with clients to ensure timely payment of invoices. Prepare follow-up communication to assist administrative management and case supervisors with receivable follow-up action. Review and assign general ledger code all accounts payable invoices and submit to FTI for payment. Work with internal and external auditors regularly to ensure compliance with Sarbanes-Oxley government regulations and company policies/procedures. Serve as liaison with vendors and outside contactors regarding payment status. Serve as liaison with vendors, outside contractors and FTI Accounts Payable Department regarding status of invoice payments. Generate and edit documents in Microsoft Excel and Word; Adobe Acrobat PDF generation. Assist with special projects as needed. Job Requirements: Ability to multi-task and work effectively in a demanding, high expectation environment while maintaining accuracy and control. High level of proficiency in software applications such as Microsoft Office especially Excel and Word; Adobe Acrobat Reader and Distiller. Excellent attention to detail and organizational skills. Excellent oral and written communication skills. Professional demeanor; ability to work effectively with all levels within Compass Lexecon, FTI and client organizations. Ability to work independently and make decisions in an effective and efficient manner. Ability to understand office policies, procedures and processes. Ability to listen to instructions and ask appropriate follow-up questions based on scope of work. Strong team player; reliable, punctual. Prior experience with Elite, Carpe Diem or other legal/consulting time, billing and accounting software highly desirable. 5+ years accounting related experience; experience in billing, accounts payable/receivable and general ledger highly desirable. Compass Lexecon is an Equal Opportunity M/F/D/V Affirmative Action Employer.
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